Job Description

Job Information

The Temporary Accounting Associate will process payable invoices, resolve problematic invoice routing approvals and PO receiving items, and submit scheduled payment files.

This position is expected to last 6 months but has the possibility to be extended depending on business needs/conditions.

Role & Responsibility

Accounts Payable Processing

• Process vendor invoices (paper and electronic), obtain appropriate approvals and process payments.
• Maintain records and perform follow-up.
• Assist in other general office duties.

Program Management/Policy Compliance

• Utilize the workflow functionality of the document imaging system into ERP Financial applications.

Accounts Payable Processing

• Monitor and address pending and denied vouchers.

Accounts Payable Processing

• Reconcile vendor statements and identifying missing invoices.

Program Management

• Contributes ideas and actions towards the continuous improvement of Accounts Payable related processes within area of influence.

Customer Service

• Maintain positive work relationships, communicate effectively, and ensure compliance with cross-team responsibilities.
• Interact with internal and external customers by responding to inquiries or report requests.
• Perform various other duties as assigned by management.

Financial Reports

• Support finance with month-end close and prepare monthly AP accrual for indirect expenses.
• Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
• Assist in 1099 requirements, Supplier W-9 forms
• Participate in reviews in sales /use tax /exemptions compliance.

Job Requirement

• Education: Associate's Degree - Accounting Preferred
• Equivalent experience allowed
• 2-5 years previous accounts payable software experience preferred
• Must possess organization skills sufficient to maintain customer accounts including confidential payments.
• Ability to follow written instructions
• Travel < 10%

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