Job Description

The general description of this role of Accounts Receivable Specialist is to process and collect student and non-student accounts receivables; process student refund checks, assist in Accounts Receivable-related activities, and with accounts in collections.

RESPONSIBILITIES (non-inclusive)

• Prepare and process invoices using financial system software; process text reminders each term; maintain accurate files of outstanding accounts receivable; analyze accounts and handle inquiries from individuals and/or companies as pertaining to accounts; conduct collection activity on past-due accounts by phone, letter, and files submitted to a collection agent.
• Process student refund checks; void and replace checks as required. Monitor outstanding student checks and process stale-dated checks.
• Assist students by analyzing account activity and by providing clear and concise explanations. Process special payment plans as needed. Lift HOLDS as required.
• Process tuition and bookstore charges for 3rd party government agencies and employers according to procedures prescribed by college and/or agencies; reconcile accounts monthly. Prepare invoices as required using financial system software and agency websites.
• Provide information to college departments on the status of paid and/or unpaid accounts. Maintain spreadsheets in order to provide details of student account activity.
• Review weekly collection reports and update accounts receivable as needed. Provide account information to the collection agent and special counsel upon request. Notify the collection agent of bankruptcy notices received. Notify the collection agent of payments made directly to the college. Maintain files on accounts in collection.
• Prepare miscellaneous disbursement requests and accounting journal entries as required. 
• Process employee computer loans as needed. Maintain a historic record of employee computer loans. Post payroll deduction payments for computer loans.
• Process student petitions for the reduction of fees. Maintain a log of petitions submitted. Analyze student account charges and adjust as needed. Communicate with students as to the status of the petition. Communicate with the Student Service Center, the Financial Aid office, and the collection agent as needed.
• Perform other related duties as assigned.

QUALIFICATIONS

A. Education/Training and Experience Required/Preferred

• Associate degree in accounting or associate degree in business with a concentration in accounting. Experience working in accounts receivable.
• Preferred: two years’ experience in an accounts receivable position. 

B. Knowledge, Skills, and Abilities

• Demonstrated proficiency in Excel and Word software. Capability to use financial computer systems and websites. 
• Skills in following oral and written instructions; compiling a variety of information; performing arithmetical calculations; and maintaining files.
• Ability to provide excellent customer service.
• Knowledge of modern office practices, procedures, and equipment.
• Ability to operate standard office and accounting equipment; perform routine and detailed tasks in an accurate and efficient manner; maintain effective interpersonal working relationships.

Physical Activity Level

• Light - Sit sometimes, walk and stand sometimes, lift up to 25 lbs. occasionally.

CONDITIONS OF EMPLOYMENT

• This is a full-time, continuing-status staff position. This position is classified at pay grade 05A on the  Staff Salary Schedule . with an anticipated hiring range of $15.73 - $18.50/hour . See  Benefits for Full-time Staff including medical, dental, vision, and life insurance plus paid time away (sick, personal, vacation, and holiday).
• Please note: The final offer for the successful candidate is targeted to fall within this range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s). 

APPLICATION PROCESS:  Apply for this position through the college’s  Human Resources website . Please be prepared to do the following:

1. Complete all questions in the application*
2. Attach a cover letter and current resume

Applications will be accepted until the position is filled; however, application review will begin immediately . 

*To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later.

Lakeland Community College is an equal access and equal opportunity employer. We have a strong commitment to the principle of diversity and, in that spirit, seek a broad spectrum of candidates including women, minorities, people with disabilities and people over 40. Under-represented groups are encouraged to apply. If your disability requires accommodation to participate in the application/interview process, contact the Human Resources Office at 440-525-7575.

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