Job Description

HR Policy Assistant Location Remote : Description:

About us

Fredrick Oak Consulting is a forward-thinking management consulting firm that provides innovative solutions tailored to tackle the diverse and complex challenges that our clients bring to us. Specifically, we offer expertise in administrative support, program management, communication and outreach, and conference management.

Fredrick Oak is seeking a Policy Assistant, who will be responsible for providing comprehensive administrative support to ensure smooth daily operations within the organization. This role involves handling incoming calls, responding to inquiries, and assisting in various administrative tasks such as filing, scanning, and photocopying.

Providing overarching administrative support functions for the Policy Division, to include the below specific duties, as well as similar and/or related administrative functions. Duties may include:

Duties and Responsibilities:

• Manage correspondence, ensuring compliance with HC correspondence requirements, including proper formatting, of templates and deadlines.
• Conduct general review of documents to ensure formatting and editing meets HC requirements.
• Provide routine assistance to customers such as resetting passwords to HC-Policy owned systems, creates/maintains logs, tracking forms, and spreadsheets proficiently using various Microsoft Office Suite.
• Manage various shared email (inboxes) to ensure timely responses to customer requests/inquiries; coordinating with appropriate SME to ensure responsiveness.
• Provide administrative support during meetings, and trainings (i.e., monitoring incoming questions, messages, slide advancement, taking notes, drafting meeting minutes, and providing hand-outs).
• Assist the Policy Subject Matter Experts (SMEs) with developing, writing, and issuing ad hoc reports.
• Respond in a timely manner to various data calls.
• Communicate and coordinate with the Policy SME concerning suspense dates, due-outs, meeting deliverables, etc. Follow up with SMEs as needed including managing reminders.
• Coordinate efforts and sharing final correspondence with HC stakeholders by following appropriate guidelines for internal release (i.e., online publication, etc.).

Requirements:

Required Skills/Abilities:

• Proficient using Microsoft Office Suite (Word, Excel, Teams, PowerPoint, and Visio).
• Excellent written and verbal communication skills.
• Experienced in coordinating meetings and managing calendars.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks.
• Proficient in editing, and formatting correspondence, reports, etc.

Education and Experience: · High school diploma required. Bachelor's degree in human resources, or related field preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk

Equal Opportunities:

Fredrick Oak Consulting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Work Location: Remote

Job Tags

Full time, Local area, Remote job, Shift work, Monday to Friday,

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